This memo is to detail the process for the 2023-2024 NMA nominations and election process. The Nominations Committee will be prepared to execute a successful election during the upcoming convention.
Potential candidates for NMA office should read this memo detailing the process in its entirety to ensure you are fully informed about this year’s nominations and elections process. Please direct any questions to the nominating committee at nomination@nmanet.org.
Dates and Deadlines:
April 18, 2023: Memo sent via email to NMA membership and delegates
May 2-June 9, 2023: Applications accepted
June 9, 2023 is the application deadline. All materials must be received by 11:59
pm EST.
Once the structure of the NMA House of Delegates has been established, we will further discuss the process of the following:
Nominations from the floor
The presentation of candidates to the membership
The elections process
Positions open for election in 2023 (Please see attached election grid for further
details
- President-Elect
- Speaker of the House of Delegates
- Vice-Speaker of the House of the House of Delegates
- Secretary of the House of Delegates
- Treasurer
- Region 3 Trustee
- Region 4 Trustee
- Region 5 Trustee
- Corporate Trustee
405.010 Candidates for the Office of President-Elect: Any candidate who wishes to run for President Elect should be presented to the House of Delegates one year prior to the elections. Each candidate for the President-Elect position should address the House of Delegates with his/her qualifications, experience, and plans for the Presidency and should be presented to the membership of the NMA in NMA publications. (Res. 92-009)
Article V, Section 1. General Officers: A General Officer must have been an Active Member of the Association at least three (3) years next preceding his/her election and must have been in attendance at the Annual Conventions of the Association two (2) of the three (3) years next preceding his election, except for the Post Graduate Physician Trustee
Application Process
Candidates for NMA office are asked to complete the 2023 Nomination Committee Application that can be found at the following link:
https://forms.gle/SisUNSArFs8ss9ddA
In addition, candidates are requested to provide the following documents to the nominations committee by the 11:59 pm June 9, 2023 deadline to complete their application:
● Interest Statement (Maximum length: 1 page double spaced)
● Current Curriculum Vitae or Resume
● Copy of unexpired and unencumbered medical license
● Headshot photograph
● Regional Chair endorsement letter (please note this letter should also verify
that you have been dues-paying member of your state and/or local society
for the 3 previous years
Documents should be submitted via email to: nomination@nmanet.org
The application and all documents should be submitted by June 9, 2023 at 11:59
pm EST. An email response of receipt will be sent when the 2023 nominations application is received and when all supporting documents are received verifying that a complete application has been submitted.
Elections Composite:
An election composite will be prepared by the nominating committee and includes documentation submitted by all candidates for office who submit materials to the nominating committee by June 9, 2023. This composite will include the photo, personal statement, listing of previous NMA offices, region/local society affiliation, and specialty information as submitted by the candidate. This composite will be made available electronically to all HOD delegates on the NMA website. Non-HOD members may request the composite by emailing nomination@nmanet.org. Regional chairs are encouraged to discuss this information with their constituency.
Nomination Process for the Office of President-Elect for 2023:
An active member should declare their desire for candidacy for the Office of President-Elect one year prior to elections. Formal declaration is important to allow the membership to make an informed decision, which is in the spirit of the previously approved resolution in the compendium (350.226, 405.010).
General Nomination Process:
A member may indicate their self-nomination by submission of application and requested documentation for vetting to the nominating committee by the stated deadline of June 2nd. All candidates submitting documentation to the committee by this deadline will be offered an interview with the nominating committee. All interviews will be recorded for review and transparency.
The nominating committee will deliberate on all information available to them prior to the Annual Meeting following the completion of all interviews. The nominating committee will prepare a slate of individuals to present to the House of Delegates.
Campaign Standards:
Candidates may produce campaign materials at their own expense to distribute to the membership and delegates at the Annual Clinical Meeting, as noted below. Electronic campaigning will be allowed as follows:
- The candidate may send one PDF document, no greater than 2 pages, to the
Nominations Committee for distribution via NMA by June 26, 2023. The document
should contain information about the candidate seeking election, their
qualifications and / or their vision for the position being sought. - The above communication will be sent electronically as one document. Again,
the communication to the membership will be distributed from the national
office, not by the candidate. - It is not advised that campaign emails be sent in any other way. Mass
distribution of these emails to members may be looked upon unfavorably. - We ask at this time that the candidates refrain from using any social media
platforms like Twitter, Instagram, Tik Tok, and Facebook (this is not an all-inclusive
list) for campaigning. Use of social media for campaigning at this time will be
looked upon unfavorably. - Candidates should not solicit the endorsement of members of the Nominating Committee.
- Additional guidelines may be determined as the process for the meeting format is finalized.
Floor Nominations:
Floor nominations will take place the second (2nd) session of the House of Delegate for a member who has not previously submitted documentation to the nominating committee by the June 9, 2023 deadline who intends to run for an elected office from the floor.
The member will be asked to provide at a minimum:
- Proof of an unencumbered license (copy of the unencumbered active
license) - A current CV or resume
- A written 1-page statement of interest
Proof of active NMA membership will be determined for confirmation at the time that the floor nomination is requested. This information will be reviewed and verified by the committee prior to the election to ensure that only candidates eligible for election are voted upon. It will be the purview of the nominations committee to determine whether an interview will be granted.
Election Process:
As per the NMA Constitution and By-Laws, the election of candidates will take place in the last session of the NMA House of Delegates 2023. The Nominating Committee will submit a slate of candidates to the HOD as part of the Nominating Committee report. Following the presentation of the candidates on the slate, the election will take place. At the time of the election, anyone that participated in the process and was deemed eligible to run for office that was not endorsed by the Nominations Committee will be included on the ballot and given the opportunity to be considered by the body. The election will take place using an electronic process as determined by the Speaker of the House.
2022-2023 NMA Nominations Committee
Sandra Gadson MD – Chair
Natasha Travis MD – Vice Chair
Ann-Gelle Carter MD
Kandis Atkins MD
Glen McWilliams MD
